Every day I get about 150 emails (at least). I do my best to keep my inbox clean but it's easy to fall behind.

When that happens, I literally feel overwhelmed each time I look at my inbox. If I didn't have a system for cleaning it up, I'd end up with over 1,000 emails easily.

Thankfully, I have a really good but simple system for managing my emails, and with taking about 15 minutes a day, I can make sure I keep my inbox empty and avoid the email doom and gloom!

Here's my inbox fix:

1) If I can respond to something in 2 minutes or less, I do it and then delete the message. (But don't get carried away or you'll spend all day responding to those messages. If it's a lot, set aside time to respond to those messages in bulk.)

2) If I need to take action but need more time, I create a task with the email and schedule time on my calendar to handle it

3) If I need the information but don't need to do anything immediately, I forward the email to my iPEP and store it virtually where I can search for it when I need it---then I move to Step #4.

4) Finally, my favorite action--if it doesn't fit into any of the above groups or I don't need it anymore---DELETE DELETE DELETE!

I hope this helps you get out from under your Inbox!

When I work with a client, it's important that we have clarity about what theirVISION of productivity is. Having this clearly defined vision is the only way to be able to measure success and results. The VPS VISIONS process is designed to help you achieve successful long term results.

Here's how the process goes.

Step #1 Visualize what you want your work/life/desk/office to be.

• Be clear about what you want your end result to be.

Step #2 Identify what's holding you back

• Think about what obstacles are getting in your way to prevent you from reaching your goal.

Step #3 Sort through your priorities, options and resources

• Focus on the things and people that are truly most important to you.

Step #4 Implement your solutions

• Be up front about what you are willing to commit to get results---think time, energy and money.

Step #5 Own your results

• The hard part is maintenance, so put a plan in place to sustain your work.

Step #6 Nurture your progress

• It's important to reward yourself on a job well done and provide motivation to continue your progres.

Step #7 Savor your success daily

• Don't forget to  celebrate your success

Whenever I cut my deadlines close or procrastinate on a project (I'm human too) the result is usually an overwhelming feeling of stress. I worry about whether or not I’ll finish everything in time and meet my deadlines--even the  self imposed ones.

So the old adage “Never put off for tomorrow, that which you can do today” has new meaning for me.  Sure it sounds a little preachy, but there’s value to the statement.  Many times we defer doing something for a later time and then wind up chasing our tails trying to catch up.  When it comes to procrastination, I have to agree that it’s like stealing time from yourself.

If you're an adrenaline junkie and habitual procrastinator here are some tips that you can start putting in place to help you beat procrastination.

Be Honest about your Project Management Style
Evaluate the way you tackle projects. Need a little help? Think back to how you handled your school projects. Which one of these styles fit you?

When you got an assignment…
A)…you laid out a plan right away and thought of everything you needed to get it done. You had a schedule and stuck to it to get the work behind you early.

B)….you gave the assignment some thought, but took your time getting around to what you had to do. You finished it, but with only a day to spare.

C)…you never gave it a thought until you were hit in the face (usually by someone from Group A) saying ''hey did you start that project yet, it's due in 2 days''. You were frantic trying to get things done and were either just under the wire, or a little bit late.

Recognize yourself?

If you fall into Group A--- good for you. You plan ahead and make your time work for you.

Group B, it's great that you finished it in time, but imagine how much better it could have been if you started sooner and you stressed just a little bit less about finishing.

Okay Group C or should I say adrenaline junkie, you obviously thrive on working under the wire, but aren't you tired of racing for every deadline?

Although you may like the rush of working under the wire, in the long run it’s holding you back.

Try to figure out why you’re always under the wire. Identify exactly what’s not working and confront the reason.

• Is it because someone else is making you do it?
• Does it bring back bad memories?
• Is it something you feel you're not good at?
• Just not enough hours in the day?

Avoid Delaying that Hated Project

When there's a particularly distasteful project or task that you know you've avoided longer than you should try to figure out why you don't want to do it. Sometimes it's that you simply hate the task. Other times, it's that you don't feel pressure to do it because it's not due and for some things, you work better under the gun. Most times, it's a necessary evil, something that has to be done, but not one of your favorite things.  It could simply be that other things rank higher in importance.

Whatever the reason, try to:

• Build in rewards for an earlier start and finish. Sometimes a little motivation helps. Think about what you do like about the project and focus on that. If possible incorporate it throughout the project.Break it down into smaller more palatable sizes.
  
• If  you  set a time limit and give it just a few minutes each day, it may not seem so bad or overwhelming after all.Get it out of the way first. (think vegetables before dessert) If you get it out of the way, then you'll be able to give your time to more enjoyable things.

Get Time Back on Your Side

Timing is everything. Implementing a few tried and true time management techniques might be the key to helping you beat procrastination.

• Lay out a project plan. It is important give yourself a realistic schedule so that you have enough time to work on all the parts and still get your other work done.
• Schedule your peak time for working on your most important project. If you do your best work early in the morning, block your first two hours of the day to work on the project.
• Say no to those things that aren’t as important. Cancel the long coffee breaks. Be honest about where you are wasting time and address it.
• Dodge interruptions. Let your co-workers know that you have something big going on and you need their understanding and put up a do-not-disturb sign if you must. Schedule when you check your email and let your voicemail take a message if  you’re in the middle of “peak time.”

It’s great if you’re able to get work done just under the wire, but you don’t want the reputation of being a procrastinator, especially if team projects are a part of your work environment. Take a hard look at what’s holding you back and make a commitment to beating procrastination once and for all.

Need a little help beating procrastination? Our consulting services can help.