…..as long as it tells story!

Color makes life interesting.When we remodeled our kitchen picking a color theme took HOURS of our time. If you know me or pay attention, you can easily guess which base color won.

When we decorate our personal space we spend time and put a lot of effort into choosing the right colors to set our mood.

So do you also use color to set the mood at work?

I love using color when it tells a story. A color coded system for your paper files and time appointments can make it easier to keep things together. The key is keep it simple and don’t let it get complicated. Over use of color is distracting!

In Your Files

  • When choosing file folders, make sure you choose colors that are easy to find. Don’t pick seasonal colors that won’t be offered again.
  • Be consistent in how you use the colors. Assign specific colors to key categories such as Client, Action, Reference, Administrative and Personal files. In some industries like Accounting they use colors to differentiate filing years; others assign colors to different departments. Pick what works best for you.
  • Clue others in. If you share your files with others tell them what the colors mean. Once you’re all on the same page, it will be easier to keep track of files.

On Your Calendar

  • Consistency still matters. Just like with your filing system, assign a color to an appointment type and stick to it.
  • Color can be Tricky on a Paper Calendar. If you use a paper calendar use the wrong colored highlighter or pen and it’s not so easy to correct. For paper, I’d suggest starting out by putting a dot of color next to the appointments, much easier to cover with correction liquid. Once you gain confidence with your use of color, you can highlight or use colored pens.
  • Stories Come Alive on an Electronic Calendar. It’s easier to use color here, and when done properly it really tells a story. I use an electronic calendar and color code all of my appointments. At a glance, I can see if I have scheduled Administrative time for the week; if I don’t have enough Client time booked and when my son’s appointments will collide with my Networking event.(Helpful hint for using color on your electronic calendar: Microsoft Outlook-color code your Categories on Google-set an Event color).

Remember when using color, don’t get too creative. If the colors are distracting, stop. There’s nothing wrong with Manilla folders—there’s plenty of them to go around.

Do you use color in your files? Tell me what works and what doesn’t!

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Nicole Chamblin
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Nicole Chamblin

I’m Nicole Chamblin, a productivity “coachsultant”, the Chief Visionary and owner of Visions Productivity Solutions. Through onsite consulting, virtual coaching and live training sessions, I love teaching ways to more effectively manage the 3 Ts™- time, team, and tasks. If you’re a small business owner or a department head of an established business that has never taken the time to put in place back end administrative processes to improve productivity, efficiency, communication and collaboration– I can help.
Nicole Chamblin
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